Working with web links in Resources

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Adding a web link

To add a Resources item that is a URL to a web site, follow these steps:

  1. In your site's menubar, click Resources.

  2. Next to the folder to which you want to add the URL, mouse over Add, and click Add Web Links (URLs).

  3. For each resource, type the URL in the box. (You may omit the http:// prefix.)

  4. Add a title for your URL link resource. If you don't add a title, the URL will be used as the title of the resource.

  5. To add a description, and control access and visibility, click Add details for this itemĀ :

    • Next to "Description", enter text to describe the site to which you're linking.

    • Under "Availability and Access", control who can access the URL and when its available, as follows:
      • To display the URL to site members only, select Only members of this site can see this folder and its contents.
      • To share the URL with another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading), select This folder and its contents are publicly viewable. (This option is not available if the folder to which you're adding the URL is publicly viewable.)
      • To display the URL only to selected groups, select Display this folder and its contents to selected groups only., and then select the group(s) that should have access to the URL. For more information on groups, see Managing groups.
      • To show or hide your URL, or set a beginning and/or ending date for the URL's visibility, click the appropriate selections. (This option does not appear when you're adding an item to Resources in My Workspace.) Site administrators will always be able to see hidden items, even when they are hidden from other users.

  6. To add another URL, click Add Another Web Link.

    Note: To remove a URL from the list of URLs to add, click the red X next to it.

  7. Next to "Email Notification", specify whether or not you want to have members of the site notified automatically via email when the resource is posted. (This option does not appear when you're adding an item to Resources in My Workspace.)

    Note: The notification email message will include the web site title and description (if you entered one), and the URL.

  8. Click Add Web Links now to finish.

Editing a web link's details

To edit the name, description, or availability and access settings for a web link, mouse over Actions, and then click Revise Details. Make your changes, and then click Update to save them.

Updating a web link

To change the URL for a web link, mouse over Actions, and then click Revise Content. Make your change, and then click Update.