Adding, editing, or removing a Drop Box item

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Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.


Adding an item

You can add an item (a new folder, a file on your computer, a URL, a text document, or an HTML document) to a Drop Box or Drop Box folder. To do so, click Add next to the title of the Drop Box or existing folder. Then follow the appropriate steps:

New folder

  1. On the Add Item(s) page, from the "Add Item Type" drop-down list, select Empty folder. Select the number of folders to create.

  2. In the "Title" field, type the name of your new folder, and in the "Description" field, type a short description of the folder. If you're creating multiple folders, repeat this step for each of them.

  3. Click Add.

Note: Site participants cannot see Drop Box folders belonging to other participants. Participants are able to see and access only their own Drop Box folders and subfolders.

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File upload

  1. On the Add Item(s) page, from the "Add Item Type" drop-down list, select File Upload.

  2. Use the drop-down list to select the number of files to upload. If you choose to add multiple files, repeat the following steps for each.

  3. Under "File Upload", click Browse... to find and select the file you want to upload.

  4. Under "Properties", type a title and description for your file in the appropriate fields.

  5. From the "Copyright Status" drop-down list, choose one of the following:

    • Material is in public domain.
    • I hold copyright.
    • Material is subject to fair use exception.
    • I have obtained permission to use this material.
    • Copyright status is not yet determined.
    • Use copyright below.

  6. Use the checkbox to select whether or not to display the copyright alert and require acknowledgment of the copyright when others access the file.

  7. Click Add.

URL

  1. On the Add Item(s) page, from the "Add Item Type" drop-down list, select URL (link to website). Select the number of URLs to create.

  2. In the "URL" field, type the URL for the website to which you're linking.

  3. Under "Properties", type a title and description for your link in the appropriate fields.

  4. Click Add.

HTML document

  1. On the Add Item(s) page, from the "Add Item Type" drop-down list, select HTML Page.

  2. Under "HTML Page", in the provided text field, type the HTML code for your page. You can use the the WYSIWYG editor to help format your page.

  3. Under "Properties", type a title and description for the page you're adding in the appropriate fields.

  4. From the "Copyright Status" drop-down list, choose one of the following:

    • Material is in public domain.
    • I hold copyright.
    • Material is subject to fair use exception.
    • I have obtained permission to use this material.
    • Copyright status is not yet determined.
    • Use copyright below.

  5. Use the checkbox to select whether or not to display the copyright alert and require acknowledgment of the copyright when others access the file.

  6. Click Add.

Text document

  1. On the Add Item(s) page, from the "Add Item Type" drop-down list, select Simple Text Document.

  2. In the provided text field, type the text you wish to display.

  3. Under "Properties", type a title and description for your document in the appropriate fields.

  4. From the "Copyright Status" drop-down list, choose one of the following:

    • Material is in public domain.
    • I hold copyright.
    • Material is subject to fair use exception.
    • I have obtained permission to use this material.
    • Copyright status is not yet determined.
    • Use copyright below.

  5. Use the checkbox to select whether or not to display the copyright alert and require acknowledgment of the copyright when others access the file.

  6. Click Add.
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Editing an item

Follow these steps to revise information about a Drop Box or a folder or item in a Drop Box:

  1. In the menubar, click Drop Box.

  2. Click Revise next to the Drop Box, folder, or item whose information you wish to change. If you cannot see the item you want to modify, click the black triangles to the left of "Title" to expand the contents of all the folders. Or, click the folder icon next to the folder you wish to expand. (If a folder contains any items not currently being displayed there will be a plus sign on the folder icon.)

  3. If you are modifying a Drop Box, you can change the "Description" field only (i.e., you can't change the name of the Drop Box). If you are modifying a folder, you can modify the "Title" and "Description" fields. If you are changing the information for an item, the fields you can revise will depend on the item type:

    • Uploaded files: You can click Browse... to find and select a replacement file. You may also edit the "Title" and "Description" fields, modify copyright status, choose whether or not to display the copyright alert, and change the file type.

    • URL: You may edit the "Title" and "Description" fields, and enter a replacement URL.

    • HTML or text document: From the "Content:" drop-down list, choose Revise document contents below, and then type your revisions in the provided text box, or choose Replace with document from my computer to choose a replacement file (see "Uploaded files" above). You may also edit the "Title" and "Description" fields, modify copyright status, choose whether or not to display the copyright alert, and change the file type.

  4. Click Update to save the changes.
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Removing an item

To remove an item in a Drop Box or Drop Box folder, select the checkbox next to the item's title, and then click Remove Checked. On the confirmation page, click Remove.

If a site leader deletes a participant's folder, the folder for that participant will reappear (in the site leader's view) the next time the participant uploads a file.

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