Working with text documents in Resources

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Adding a text document

To create and display a text document in your Resources area, follow these steps:

  1. In your site's menubar, click Resources.

  2. Next to the folder to which you want to add the text document, mouse over Add, and click Create Text Document.

  3. Type the content of your text document, and then click Continue.

  4. Enter a title and an optional description in the text areas provided.

  5. Choose your text document's copyright status, add copyright information, and display a copyright alert:

    • If you select Use copyright below , a text box will appear in which you can add information about the copyright.
    • For information about copyright and fair use, click more info.
    • If you would like to display the terms to users when they access your text document, select Display copyright alert and require acknowledgment when accessed by others. This option will require users to agree to the copyright terms to view the document. To see the alert, click what's this?. You cannot edit this alert.

  6. Under "Availability and Access", control who can access the text document and when its available, as follows:
    • To display the text document to site members only, select Only members of this site can see this file.
    • To share the document with another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading), select This file is publicly viewable. (This option is not available if the folder to which you're adding the page is publicly viewable.)
    • To display the document only to selected groups, select Display this file to selected groups only, and then select the group(s) that should have access. For more information on groups, see Managing groups.
    • To show or hide your document, or set a beginning and/or ending date for its visibility, click the appropriate selections. (This option does not appear when you're adding an item to Resources in My Workspace.) Site administrators will always be able to see hidden items, even when they are hidden from other users.

  7. Next to "Email Notification", specify whether or not you want to have members of the site notified automatically via email when the resource is posted. (This option does not appear when you're adding an item to Resources in My Workspace.)

  8. Click Finish.

Editing a text document's details

To edit the name, description, copyright status, or availability and access settings for a text document, mouse over Actions, and then click Revise Details. Make your changes, and then click Update to save them.

Updating a text document

To update the content of a text document, mouse over Actions, and then click Revise Content. Make your change, and then click Update.